Purchase Executive (HRS)

Job Title- Purchase Executive (HRS)

Reports To- Purchase Manager

Job Role

The Purchase Executive is crucial to our organization, responsible for managing the procurement process of goods and services required for business operations. The primary focus is to ensure the organization acquires high-quality products and services at the best possible prices within defined timelines.

Job Description

Purchase Order Management:

• Create and send Purchase Orders.
• Maintain and track Purchase Orders under processing, processed, rejected, and flagged for issues.
• Provide end-to-end support to all departments related to Purchase Orders.

Strategic Sourcing:

• Develop and implement strategic sourcing strategies to identify potential suppliers, evaluate their capabilities, and negotiate favourable contracts to meet the organization’s procurement needs.

Supplier Management:

• Build and maintain strong relationships with suppliers.
• Ensure timely deliveries, resolve any issues, and continually evaluate supplier performance.

Cost Control:

• Monitor and control purchasing budgets.
• Ensure cost-effectiveness and adherence to financial guidelines.

Inventory Management:

• Liaise with the Store department to optimize inventory levels.
• Maintain adequate stock while minimizing excess inventory and associated carrying costs.

Market Research:

• Stay updated with market trends, industry developments, and emerging products.
• Make informed purchasing decisions and identify cost-saving opportunities.

Contract Negotiation:

• Negotiate favourable terms and conditions with suppliers, including pricing, payment terms, delivery schedules, and service level agreements.

Vendor Selection:

• Evaluate potential vendors, conduct supplier audits, and assess their capabilities.
• Ensure they meet the organization’s quality and service requirements.

Procurement Process Improvement:

• Continuously analyze and improve the procurement process to increase efficiency and reduce lead times.

Supplier Performance Evaluation:

• Periodically evaluate supplier performance to ensure they meet the organization’s standards in terms of quality, delivery, and service.

Compliance:

• Ensure all procurement activities comply with the organization’s internal policies, legal regulations, and ethical standards.