Admin Assistant

Job Description:

1. Guest Reception:

   • Welcome and greet guests promptly upon their arrival at the office.
   • Respond to visitor inquiries promptly and effectively.

2. Booking and Arrangements:

   • Handle all bookings and arrangements for conference rooms, meeting rooms, and internal events for various departments.
   • Coordinate and oversee all travel logistics and arrangements efficiently and cost-effectively, including airlines, trains, transport, and hotels.
   • Manage end-to-end travel plans pan India.
   • Handle all incoming travel requests and the processes that follow.
   • Handle visa applications and formalities promptly.

3. Facility and Office Management:

   • Manage facility operations and coordinate housekeeping duties.
   • Monitor office assistants' movements.
   • Ensure the reception area is clean, organized, and visually appealing.
   • Procure front office supplies and manage inventory, including pantry items and stamp papers.

4. Communication and Coordination:

   • Answer, screen, and redirect incoming phone calls as required.
   • Maintain accurate employee and department directories.
   • Provide attendance records to HR for salary processing.
   • Aid in the onboarding process for new employees and extend a warm welcome.

5. Mail and Deliveries:

   • Receive, organize, and distribute incoming mail and deliveries daily.

6. Record Keeping:

   • Maintain accurate records of employee leave and calculate entitlements, including annual leave.

Key Competencies:

• Proficiency in Advanced Excel.
• Excellent oral and written communication skills in English and Egyptian Arabic.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Good interpersonal skills to interact with visitors and team members.
• Knowledge of travel logistics and visa formalities.
• Ability to maintain a neat and orderly reception area.
• Experience in coordinating facility operations and housekeeping duties.