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Office Administrator
Office Administrator
22
Gurgaon
Job Views:
Created Date: 2025-07-11
Experience: 3 - year
Salary: upto 10
Industry: 41
Openings: 1
Primary Responsibilities :
Job Title: Office Administrator & Executive Assistant to the Dean
Location: Sector 44, Gurugram
Compensation Range: As per industry norms
Reporting To: Dean & CEO
Position Overview:
We are seeking a dynamic and detail-oriented Office Administrator & Executive Assistant to the Dean, with a proven background in the travel or hospitality sector. The ideal candidate will excel in managing executive schedules, coordinating with vendors, and ensuring seamless administrative operations. This role demands exceptional organizational skills, professionalism, and the ability to manage high-level responsibilities in a fast-paced environment. The candidate must demonstrate bold decision-making, adaptability, and an open mindset to thrive in a constantly evolving setting.
Prerequisites:
The candidate must have customer service and administrative experience within renowned hospitality groups (e.g., Taj, ITC, Oberoi, Marriott, Leela, Hyatt, Hilton, Radisson Blu, JW Marriott) or with experience as cabin crew in prestigious airlines. This experience will bring operational excellence, expertise, and team-building skills to our environment.
Experience Requirements:
Key Responsibilities:
Executive Support:
- Manage the Dean's calendar, appointments, and meetings with efficiency.
- Coordinate travel arrangements, accommodations, and itineraries.
- Prepare meeting agendas, minutes, and follow-ups.
- Handle confidential documents and communications with discretion.
Office Administration:
- Oversee daily office operations to ensure a productive work environment.
- Manage office supplies, facility maintenance, and vendor relationships.
- Streamline administrative processes and improve workflow efficiency.
Vendor Management:
- Identify, negotiate, and manage vendor contracts and relationships.
- Ensure timely delivery and quality of vendor services.
- Track expenses and optimize vendor-related costs.
Event Coordination:
- Assist in planning and executing institutional events, meetings, and seminars.
- Liaise with internal teams and external partners for event logistics.
Communication Management:
- Serve as the communication bridge between the Dean and internal/external stakeholders.
- Draft and manage professional correspondence, reports, and presentations.
Key Skills & Competencies:
- Executive Support Expertise: Proven experience in executive assistance and office administration.
- Vendor Management & Negotiation: Strong skills in vendor management and negotiation.
- Organizational Excellence: Excellent organizational and time-management abilities.
- Communication Skills: Superior verbal and written communication skills.
- Technical Proficiency: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Multitasking Ability: Ability to multitask and prioritize in a fast-paced environment.
- Bold & Adaptable: Demonstrates bold decision-making, flexibility, and an open mindset to adapt to evolving challenges.
Preferred Background:
- Prior experience with renowned brands in the travel or hospitality sector (e.g., luxury hotels, premium airlines).
- Proven ability to handle high-profile executive support tasks.
- Exposure to managing vendor relations in corporate settings.
Educational Qualifications:
- Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
- Additional certifications in office management or executive assistance are a plus.