localization vendor and project coordination Manager

1. Vendor Management:

o Identify, evaluate, and onboard national and international vendors, freelancers, and other language experts for localization services (translation, subtitling, dubbing, etc.).

o Negotiate vendor contracts, pricing agreements, and service level agreements (SLAs) to ensure cost-effectiveness and adherence to quality standards.

o Continuously monitor vendor performance through KPIs such as quality, timeliness, and feedback, and resolve any issues or disputes that may arise.

o Conduct performance reviews and ensure vendors adhere to agreed-upon SLAs.

2. Resource Allocation:

o Plan and allocate resources such as linguists, translators, voice actors, dubbing artists, sound engineers, editors, animators, video editors, and graphic designers based on project requirements.

o Ensure adequate resource availability and capacity for managing multiple simultaneous projects across different languages and platforms.

o Monitor workload distribution to avoid bottlenecks and underutilization.

o Maintain a resource database to efficiently manage ongoing and future projects.

3. Samples Management 

o Maintain variety of voice over and translation artists samples along with the rate cards. 

o Maintain a tracker of artist’s availability schedule and share artists samples with CRM team or clients immediately as and when required. 

o Coding of artist samples and maintenance of their racker on regular basis. 

4. Project management

o Assigning work to VO artists, translators, interpreters and other linguistics.

o Brief the artist/ vendors about the project requirement and timelines to get it done quality work on time. 

o Share the audio files with production team and get it edited as per the brief and deliver it to the respective project manager for the final delivery.

5. Project Coordination:

o Collaborate with internal stakeholders (project managers, product teams, and other departments) to clearly define project needs and allocate resources accordingly.

o Track the progress of multiple localization and video production projects, ensuring adherence to quality standards, project deadlines, and budget constraints.

o Provide regular updates on project timelines, resource allocation, and any potential risks to internal teams and stakeholders.

6. Quality Assurance and Compliance:

o Ensure all localized content complies with cultural, legal, and regulatory standards for the target regions.

o Oversee quality control processes, including reviews, testing, and edits, to ensure localization accuracy and adherence to client specifications.

7. Cost and Budget Management:

o Develop and manage budgets for localization projects, balancing cost efficiency, quality, and project speed.

o Optimize resource allocation to ensure cost-effective solutions without compromising output quality.

8. Process Improvement:

o Continuously evaluate and improve vendor coordination processes to meet growing localization demands.

o Identify and implement tools, technologies, and workflows that enhance localization efficiency, speed up processes, and ensure consistency in project delivery.

9. Vendor payment management

o Keep track of vendors invoices and verification

o Coordinate with accounts team and get it release vendors payment timely.