Purchase Executive

Key Responsibilities:

1. Supplier Management:

   • Identify and evaluate potential suppliers to ensure cost-effectiveness and quality.
   • Develop and maintain strong relationships with existing suppliers to ensure continuous supply and resolve any issues.
   • Negotiate favorable terms, pricing, and contracts with suppliers.
   • Monitor supplier performance and handle any issues or disputes to maintain a smooth procurement process.

2. Procurement Strategy:

   • Develop and implement procurement strategies aligned with company goals and objectives.
   • Analyze market trends and industry developments to identify opportunities for cost savings and process improvements.
   • Ensure compliance with company policies and industry regulations to avoid procurement risks.

3. Purchase Orders and Inventory Management:

   • Oversee the creation, processing, and tracking of purchase orders.
   • Monitor and forecast inventory levels to ensure optimal stock without overstocking or stockouts.
   • Coordinate with inventory and warehouse teams to effectively manage stock.

4. Cost Management:

   • Monitor and control procurement budgets to meet financial targets.
   • Identify cost reduction opportunities and implement strategies to enhance procurement efficiency.
   • Prepare and present cost analysis reports and provide recommendations to senior management.

5. Quality Assurance:

   • Ensure purchased products meet established quality standards and regulatory requirements.
   • Address and resolve any quality issues that arise with suppliers, ensuring minimal disruption to operations.
   • Conduct regular audits and performance evaluations of suppliers to maintain quality assurance.

6. Documentation and Reporting:

   • Maintain accurate and up-to-date records of purchase orders, supplier agreements, and other procurement-related documents.
   • Prepare regular procurement reports, including cost analysis, supplier performance, and inventory levels.
   • Provide insights and data-driven recommendations to senior management based on procurement activities.

7. Team Management:

   • Supervise and mentor procurement staff, ensuring efficient team operations.
   • Provide training, support, and guidance to team members to enhance their skills and overall performance.
   • Foster a collaborative and productive work environment to meet organizational objectives.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. A Master’s degree or professional certifications (e.g., CPSM, CPP) is a plus.
• 4-7 years of experience in procurement or purchasing, preferably in the FMCG or Pharma industry.
• Strong knowledge of procurement processes, supplier management, and inventory control.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to analyze market trends, data, and supplier performance.
• Experience using procurement software (SAP, ERP, etc.).
• Proficiency in Microsoft Office Suite and other procurement software tools.
• Strong organizational and problem-solving skills with attention to detail.

Working Conditions:

• Office-based environment with occasional travel to supplier sites or other company locations.
• May require extended hours during peak periods or special projects.