Purchase Manager

Key Responsibilities:

1. Supplier Management:

   • Identify and evaluate potential suppliers to ensure reliable and cost-effective sourcing.
   • Develop and maintain strong relationships with existing suppliers to ensure consistent supply.
   • Negotiate terms, pricing, and contracts with suppliers to secure favorable agreements.
   • Monitor supplier performance and address any issues or disputes to ensure continuity in supply.

2. Procurement Strategy:

   • Develop and implement procurement strategies aligned with company goals and objectives.
   • Analyze market trends, industry developments, and supplier capabilities to identify new opportunities for cost savings and process improvements.
   • Ensure compliance with company policies, quality standards, and industry regulations.

3. Purchase Orders and Inventory Management:

   • Oversee the creation, processing, and management of purchase orders.
   • Monitor inventory levels and forecast future needs to ensure optimal stock levels.
   • Coordinate with inventory and warehouse teams to manage stock levels, avoiding both overstocking and stockouts.

4. Cost Management:

   • Monitor and control procurement budgets to ensure cost efficiency.
   • Identify opportunities for cost reduction, process improvements, and enhanced procurement efficiency.
   • Prepare and present cost analysis reports and provide actionable recommendations to senior management.

5. Quality Assurance:

   • Ensure all purchased goods meet the required quality standards and regulatory requirements.
   • Address and resolve quality-related issues with suppliers promptly.
   • Conduct regular audits and evaluations of supplier performance to ensure consistent quality.

6. Documentation and Reporting:

   • Maintain accurate and up-to-date records of purchase orders, supplier agreements, and procurement documents.
   • Prepare regular reports on procurement activities, including cost analysis, supplier performance, and inventory levels.
   • Provide valuable insights and recommendations to senior management based on procurement data.

7. Team Management:

   • Supervise and mentor procurement staff, fostering a collaborative and high-performing team environment.
   • Provide training and support to enhance the skills and performance of team members.
   • Ensure a productive and positive work environment that encourages professional development and continuous improvement.

Qualifications:

• Education:

  • Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. A Master’s degree or professional certifications (e.g., CPSM, CPP) is a plus.

• Experience:

  • 5-7 years of experience in procurement or purchasing, preferably in the FMCG or Pharma industry.
  • Strong knowledge of procurement processes, supplier management, and inventory control.
  • Experience managing raw materials such as Rose Oil, Lavender Oil, Tea, Steric Acid, and various other chemicals and packing materials.

• Skills:

  • Excellent negotiation, communication, and interpersonal skills.
  • Strong analytical skills and the ability to analyze market trends, data, and supplier performance.
  • Proficiency in procurement software (SAP, ERP, etc.) and Microsoft Office Suite.
  • Strong organizational, problem-solving, and attention to detail.

Working Conditions:

• Office-based environment with occasional travel to supplier sites or other company locations.
• Extended working hours may be required during peak periods or special projects.