Tendering

Key Responsibilities:

• Review and assess tender qualification documents to ensure compliance with client requirements and bid standards.

• Manage communication with bidders, clarify tender specifications, and address inquiries.

• Maintain accurate records of pre-qualified bidders for efficient bidding processes.

• Oversee procurement and tender submissions via the Etimad portal.

• Coordinate with procurement, project management, legal, and internal teams to align tender requirements.

• Conduct analysis of tender outcomes, identifying trends and insights for future bids.

• Ensure accuracy, compliance, and quality assurance in bid documents.

• Analyze tender documents to determine local content requirements.

• Organize bid submission stages, ensuring deadlines and prerequisites are met.

• Review RFP/RFQ/SOW/RFI documents and extract key bid details.

• Prepare and submit technical and commercial proposals based on input from cross-functional teams.

• Source vendor, supplier, and subcontractor offers, conducting price and scope assessments.

• Evaluate manufacturer techno-commercial offers and prepare comparisons for cost analysis.

• Identify and mitigate risks associated with tender submissions.

• Ensure compliance with local regulations and Middle East industry standards.

• Participate in pre- and post-tender meetings with clients for requirement clarifications and negotiations.

• Develop and maintain strong relationships with clients, stakeholders, and project management consultants (PMCs).

• Manage project schedules, budgets, and resource plans to ensure timely delivery.

• Prepare tender presentations for management review, including project scope and risk assessment.

• Generate daily, weekly, and ad-hoc reports to track tendering progress.

• Coordinate contract finalization with the legal team to ensure compliance with client and organizational requirements.

• Address post-bid clarifications and resolve open issues with clients and vendors.

Requirements:

Education:

• Bachelor's degree in Engineering (Electrical, Civil, or related fields), Business Administration, or Supply Chain Management.

Experience:

• Minimum 3 years of experience in tender preparation for construction projects.

• Familiarity with client portals such as SAP Ariba and Etimad.

Skills & Expertise:

• Proficiency in Microsoft Office, ERP systems, and costing tools.

• Strong understanding of bidding activities, building products, construction details, and compliance standards.

• Excellent negotiation, communication, and interpersonal skills.

• Expertise in:

  • Tender Management

  • Bid Processes & Bid Management

  • Proposal Preparation (RFQ, RFP, PQQ)

  • Aconex, SAP Ariba, Etimad

  • Cost Estimation (Preferred)