Sampling Coordinator

Key Responsibilities:

• Coordinate the end-to-end development of product samples from concept to final delivery.

• Act as the primary liaison among design, production, and QA teams to ensure sample timelines are met.

• Handle and track sample requests from clients and internal teams.

• Document all sample orders, ensuring accurate labeling, tagging, and packaging.

• Monitor vendor timelines and follow up for timely sample submissions.

• Maintain and update a master database of sample versions and changes.

• Conduct quality checks to ensure samples align with product specifications.

• Coordinate domestic and international sample shipments.

• Organize samples for client presentations, exhibitions, and photoshoots.

• Manage sample inventory and oversee proper storage systems.

• Prepare regular progress reports and highlight any sampling delays.

Qualifications & Requirements:

• Bachelor’s degree in Fashion, Textile, Business Administration, or related field.

• 2–3 years of relevant experience in sampling or merchandising coordination.

• Strong understanding of product development and sampling lifecycle.

• Familiarity with international shipping procedures is a plus.

• Ability to multitask and meet tight deadlines.

Key Skills:

• Organizational Skills: Efficient at handling multiple sampling projects simultaneously.

• Communication: Proficient in interacting with internal teams and external vendors.

• Detail-Oriented: High accuracy in sample documentation and quality checks.

• Tech Proficiency: Skilled in Excel, Google Sheets, and project management tools (e.g., Trello, Monday.com, Asana).

• Analytical Thinking: Ability to assess sampling status and generate actionable insights.

• Teamwork: Strong collaboration across cross-functional departments.

Preferred:

• Experience working with international clients or markets.

• Knowledge of fabrics, trims, and garment construction.

• Familiarity with ERP or PLM systems.