Job Description – Import Documentation Executive

Location: Noida, Delhi NCR

Industry: Freight Forwarding, Logistics & Transportation
Employment Type: Full-time

Role Overview

We are looking for a detail-oriented and proactive Import Documentation Executive to manage end-to-end documentation and coordination activities for air and sea import shipments. The candidate will ensure timely clearance, accurate billing, and effective communication with clients and stakeholders.

Key Requirements

Around 1 year of experience in Import Documentation
Knowledge of import documentation (BL, AWB, HBL, Packing List, Invoice, COO, etc.)
Familiarity with customs clearance procedures and EXIM regulations
Proficiency in MS Office (Excel, Word, Outlook)
Strong written and verbal communication skills
Ability to work under pressure and manage multiple shipments
Knowledge of freight forwarding software/TMS is an advantage

Experience Requirements:

Key Responsibilities

Handle all import documentation for Air and Sea shipments
Follow up with vendors and shipping lines for booking confirmations
Prepare and verify House Bills of Lading (HBL), Airway Bills (AWB), and other import documents
Track shipments via flights and vessels in real time
Monitor and update sailing, departure, and arrival status of consignments
Proactively update customers on shipment status at each milestone
Collect Delivery Orders from vendors/shipping lines
Share Delivery Orders with customers and CHA partners
Monitor Delivery Order validity, especially for SOB bookings
Coordinate with Custom House Agents (CHA) for customs clearance
Liaise with transporters for last-mile delivery and container returns
Track empty container returns as per carrier requirements
Collect documents from CHA, CF agents, and RPS for billing
Ensure accurate and timely billing as per approved quotations
Cross-verify invoices before submission to avoid discrepancies