Assistant Manager - HR & Admin

A. Human Resources Management

1. HR Strategy & Policy Management

• Develop, implement, and maintain HR policies, SOPs, manuals, and procedures.
• Ensure HR practices comply with company policies and statutory regulations.
• Act as the primary point of contact for all HR-related matters.
• Drive HR initiatives aligned with business objectives.

2. Recruitment & Manpower Planning

• Coordinate manpower planning with department heads.
• Manage end-to-end recruitment including sourcing, screening, interviewing, selection, and onboarding.
• Prepare offer letters, appointment letters, and employment contracts.
• Conduct employee induction and orientation programs.
• Manage probation confirmations and employee onboarding activities.

3. Employee Lifecycle Management

• Maintain employee records (physical and digital).
• Handle employee confirmations, transfers, promotions, resignations, and separations.
• Conduct exit interviews and coordinate Full & Final Settlement.
• Ensure timely documentation throughout the employee lifecycle.

4. Performance Management

• Coordinate KRAs, goal setting, and performance appraisal processes.
• Support department heads in conducting performance reviews.
• Maintain appraisal records and recommend salary revisions and promotions.
• Monitor employee performance improvement plans.

5. Compensation & Benefits

• Prepare salary structures as per company policy.
• Process payroll, attendance, leave records, overtime, and statutory deductions.
• Administer employee benefits, insurance, and welfare programs.
• Ensure timely payroll processing and salary disbursement.

6. Statutory Compliance

Ensure compliance with applicable labor laws including:

• Factories Act / Shops & Establishment Act
• Provident Fund (PF)
• Employee State Insurance (ESIC)
• Professional Tax (PT)
• Gratuity
• Incentive Schemes
• Labour Law Compliance
• Annual Statutory Returns
• Government filings and inspections

7. Employee Relations

• Address employee grievances and resolve workplace conflicts.
• Promote employee engagement and positive workplace culture.
• Organize employee welfare activities and engagement initiatives.
• Ensure disciplinary procedures are implemented fairly.

B. Administration & Facility Management

Office Administration

• Manage office infrastructure and daily administrative operations.
• Supervise housekeeping, maintenance, security, and office facilities.
• Coordinate with vendors for:
  • Housekeeping
  • Pest Control
  • AC Maintenance
  • Office Equipment Maintenance
  • Other facility services
• Ensure smooth functioning of office operations.
• Manage office assets and administrative records.
• Perform any additional responsibilities assigned by management.